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Andover Boys raveling Basketball Association
Meeting Minutes – June 22, 2008
Board Members Present: Kris Hoberg, Chris Fellerman, Tracy Kessler, Joe Bertsch, Dave Nelson, Kelly Steinwand, Dave Pipes
Financial Update
Dave N updated board with financial statement. All expenses have been paid and our income is a bit above where it was last year. We made approximately $12,000 on our holiday tournament. Motion was made and approved to charge a $5 non-refundable tryout fee, to be paid at one of the 2 tryouts. Web-site will be updated to reflect this change. Kelly agreed to be another check signer if Dave is out of town, etc.
Action item: Dave & Kelly to determine time to meet at bank and sign documents.
Selection of Tournaments
Tracy updated board that there is a tentative schedule in place, will table final selections until July meeting. Flyers are done and will be dropped off to MYAS office. MYAS books are available for pick-up mid-August. Rochester tournament is scheduled for March 7-8, 2009 – Tracy is in contact with Tournament Director and we will be getting the registration for that within the next few weeks. Board discussed possibly hosting another tournament. Will continue to consider and discuss again in July.
Action item: Tracy to get check and registration in for Rochester tournament.
Try-outs
Joe will be contacting the girls traveling program to see if we would be willing to swap and judge each others tryouts. High School coach, Gary Grad, said he would be available to help with tryouts and interviews for the coaches. Kris will let him know the dates of the tryouts. Dave Pipes to update website with tryout information and coaches application. Board discussed the scoring criteria. More weighting on the scrimmages – make sure there is enough time allowed for scrimmaging. More time on 3x3. No scores will be shown to anybody – coaches, etc. – rankings only. Motion was made and passed that coaches will be given 20 players, according to rank. Top 4 players make the A team. Coaches are allowed to contest top 20 picks, with explanation of why, and 20 players will be confirmed with board and coaches. Board member (up to 2) will be present in the meeting with the coaches to determine the 20 that will be called back. On-line registration will start Sept 1 and run through Sept 27. Joe/Chris will put out 25 signs with tryout information. Decision on weighting on height will be discussed at next meeting.
Action item: Joe to contact AGTBA about swapping judges, etc. Kris to update Coach Grad with dates of tryouts, and let him know when the coach’s will be interviewed.
Selection of Coaches
Kris will lead coaches committee and selection. Coach’s on-line application to be available July 1 –Aug 15. Coaches will be selected by Sept 1. Kris will put together a standard evaluation form for the coach’s interviews. Number of kids is the determining factor to the number of teams in association. A/B teams are supported in association. If there are enough kids to make additional teams, we need to determine coaches and available gym times.
Action Item: Dave P to put coaching applications on-line.
Andover Fun-Fest
Brad Siebold requested an entry into the parade and it was approved.
Uniforms/Equipment
Inventory to be done in the by Sept 1 – add dry-erase boards for the coaches.
ATB Insurance
Kris and board discussed purchasing insurance for one year that would cover board members and general liability for the organization. The cost would be approximately $2,000. Board discussed how to pay for the insurance and decided to eliminate the team party ($1,200) and coach’s appreciation ($1,000) so fees would not have to be raised. Kris to follow-up with an email to board to approve the vendor for the insurance - see if they would give a lower rate for more than a 1 year term.
Action item: Board to approve purchase of insurance for ATB via email from Kris.
Next Meeting Date: Sunday, July 20, 7:00 – Andover Community Center
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